Blog Layout

Your Ultimate Tech Travel Checklist: Stay Connected and Secure on the Go

Cory Cranfill • May 31, 2024

Don't let tech issues spoil your next big trip

Traveling with technology has become an essential part of our lives. From staying connected with loved ones to navigating unfamiliar cities, our devices play a crucial role in making our trips enjoyable and stress-free. However, without proper planning, you may find yourself dealing with lost devices, missing chargers, or even data breaches. To help you travel smarter and more securely, we've created a comprehensive tech travel checklist that will ensure you're ready for anything.


Secure Your Devices Before You Go


Before embarking on your journey, take the time to fortify your devices against potential threats. Install antivirus/anti-malware software, enable DNS filtering, and set up a screen lock with a strong passcode. Turn off sharing features and activate the "Find-My-Device" feature to locate your device if it gets lost or stolen. By taking these proactive steps, you'll have peace of mind knowing your data is protected.


Ensure Uninterrupted Power


There's nothing worse than running out of battery when you need your device the most. To avoid this, bring a backup charger for your laptop, tablet, or phone. Consider investing in a small charging battery that can give your phone a boost in a pinch. By having a reliable power source, you'll never miss a moment of your trip due to a dead battery.


Stay Connected with the Right Mobile Plan


If you're traveling internationally, check with your mobile carrier about your plan's coverage and rates. Opt for an international plan or consider setting up a VoIP app to make calls and send texts using an internet connection. This way, you can stay in touch with friends, family, or your office without worrying about exorbitant fees.


Protect Your Data with a VPN


Public Wi-Fi networks can be a lifesaver when you're on the go, but they can also put your data at risk. Hackers can easily intercept your information on unsecured networks, which is why using a virtual private network (VPN) is crucial. A VPN encrypts your data, keeping it safe from prying eyes. Invest in an inexpensive VPN plan to ensure your online activities remain private.


Be Prepared with Essential Apps


Before you leave, download and update the apps you'll need during your trip. This may include airline, train, hotel, theme park, or city tourism apps. Having these apps readily available will keep you informed about gate changes, reservations, and local attractions. Download them while you're on your home Wi-Fi to avoid potential reception issues.


Back Up Your Data


Accidents happen, and losing a device while traveling can be devastating. To minimize the impact, back up your data to the cloud or local storage before you leave. This way, even if your device is lost, stolen, or damaged, you won't lose your valuable information. Plus, you can easily wipe your device remotely if needed, knowing your data is secure.


Utilize the Buddy System


When traveling with others, use the buddy system to ensure everyone has their devices and chargers before leaving a location. If you're traveling solo, ask a friend or family member to check in with you regularly. A simple text reminder to grab your charger or turn on your VPN can go a long way in preventing digital travel mishaps.


By following this tech travel checklist, you'll be able to enjoy your trip with confidence that your devices are secure and you're prepared for any situation. From protecting your data to staying connected with loved ones, these tips will help you make the most of your technology while on the go. Don't wait until it's too late – start improving the security of your devices now. Contact us for personalized device security solutions tailored to your needs.

HCS Technical Services

A desk with a laptop , cell phone , watch , pen and papers.
March 15, 2025
Discover the Unlikely Threats Lurking in Your Daily Life and How to Protect Yourself
A blue shield is surrounded by a digital background.
March 11, 2025
The Importance of Comprehensive Data Protection
A desk with a laptop , cell phone , watch , pen and papers.
March 4, 2025
Hidden Dangers, Secure Solutions: Protecting Your Data Beyond the Password
It looks like a computer screen with a lot of glowing icons on it.
February 27, 2025
Innovate and Thrive: Tech Trends for Small Business Growth
A stop sign with a gift box crossed out
February 25, 2025
Defending Your Business: Strategies to Combat Gift Card Phishing
By Todd Gates February 25, 2025
One click is all it takes for hackers to steal your company’s financial data. Cyber threats are evolving—don’t wait until it’s too late. Download our free report, 3 Surefire Signs Your IT Company Is Failing To Protect You From Ransomware, and book a quick 10-minute call to safeguard your business today!
A group of people are sitting at desks in an office.
February 21, 2025
Balancing Act: Security vs. Productivity in Your Office Finding the sweet spot between strong security and a productive workforce is a constant challenge. Too much freedom on your network is risky, but too many security roadblocks can kill productivity. It's a delicate balance, but achievable. Ignoring either security or productivity can be disastrous. A recent Microsoft report revealed a shocking statistic: only 22% of Azure Active Directory users have multi-factor authentication (MFA) enabled. That leaves a huge number of businesses vulnerable to account breaches. Why the low adoption rate, especially when MFA is incredibly effective (99.9%) at stopping fraudulent logins? The biggest culprit is user inconvenience. MFA is often free to enable, but if employees complain that it's too cumbersome, companies may avoid it altogether. But sacrificing security for convenience can backfire big time. A data breach can lead to expensive downtime and even put smaller businesses out of commission. With 35% of breaches starting with compromised logins, neglecting your authentication process is a huge gamble. The good news is that you can have both security and productivity. It just requires smart solutions that improve authentication security without driving your team crazy. Solutions That Boost Security and Productivity Contextual Authentication: Smarter Security Not everyone needs the same level of security. Someone working in your office has a higher trust level than someone logging in from another country. Contextual authentication, used alongside MFA, lets you target high-risk logins. You can block access from certain regions, require extra verification after hours, or adjust security based on: Time of day Location Device used Time of last login Type of resource accessed This way, you can ramp up security when needed without inconveniencing users during normal work hours and locations. Single Sign-On (SSO): One Login, All Access The average employee uses 13 apps and switches between them 30 times a day! Imagine having to go through MFA for each login – talk about frustrating! SSO solves this by combining multiple app logins into one. Employees log in once, complete MFA, and then have access to everything. This significantly reduces MFA hassle and makes it much more palatable for users. Device Recognition: Automating Security Registering employee devices with an endpoint device manager automates some of your security, making it less of a burden on users. Once registered, you can set rules to automatically block unknown devices, scan for malware, and push automated updates. All of this happens behind the scenes, boosting security without impacting productivity. Role-Based Authentication: Tailored Access Not everyone needs access to the same information. Your shipping clerk doesn't need the same level of access as your accounting team. Role-based authentication lets you tailor access and security based on an employee's role. This simplifies account setup and automates permissions, saving time and improving security. Biometrics: Fast and Convenient Biometrics (fingerprint, facial, or retina scans) are one of the most convenient forms of authentication. They're fast, easy to use, and don't require users to remember complex passwords. While the hardware can be an investment, you can roll it out gradually, starting with your most sensitive roles. Many apps now include facial scanning, making it even more accessible. Need Help Finding the Right Balance? Don't sacrifice security because you're worried about user pushback. We can help you find the right solutions to improve your authentication security without compromising productivity. Contact us today for a free security consultation!
A group of people are sitting at desks in an office.
January 30, 2025
The Digital Workplace: Benefits, Challenges, and Opportunities
Two men are shaking hands in front of a computer screen.
January 28, 2025
Managing data and IT solutions in-house can be challenging and expensive. That's why many organizations turn to Managed Service Providers (MSPs) to help manage their IT needs. What is an MSP? A Managed Service Provider (MSP) is a third-party company that provides technology and expertise to help businesses manage their IT needs. They offer a range of services, including IT support, cloud management, and cybersecurity. The Benefits of Working with an MSP Working with an MSP can have numerous benefits for businesses, including: Improved performance and operations Enhanced security and compliance Increased scalability and flexibility Access to expert knowledge and technology 24/7 support and maintenance Choosing the Right MSP When selecting an MSP, there are several factors to consider, including: The MSP's track record and reputation The range of services they offer Their level of support and responsiveness Their approach to security and backup Their guidance on workflow options Six Key Factors to Consider When Choosing an MSP Factor #1: The MSP's Track Record Look for case studies, success stories, and testimonials to demonstrate the MSP's suitability for your business. Factor #2: The Range of Services Consider the services the MSP offers and ensure they meet your business needs. Factor #3: Support Look for an MSP that offers 24/7 support and can adjust their staff schedules to meet your business needs. Factor #4: Response Time Choose an MSP that can respond quickly to incidents and mitigate risks to your business. Factor #5: Security and Backup Ensure the MSP has a robust security strategy and backup plan in place to protect your business data. Factor #6: Guidance on Workflow Options Look for an MSP that can provide guidance on best practices for workflow and data management. Recruit Your MSP Carefully When selecting an MSP, don't just consider the price. Look for a team that is a perfect fit for your business, even if it means paying more.
A person is using a cell phone to scan a qr code on a tablet.
January 21, 2025
Why Those Simple Black Squares Might Be More Dangerous Than You Think
More Posts
Share by: